What to put on a house cleaning invoice
A cleaning invoice has one job: make it obvious what was cleaned, when, and what the customer owes. Include:
- •Your business name, phone and email, so the customer knows who to pay and how to reach you.
- •The customer’s name and billing address — plus the service address if it’s different (rentals, landlords, adult children paying for a parent’s clean).
- •A unique invoice number and the invoice date.
- •The date of the clean. If you clean the same home every week, this is how the customer tells one invoice from the next. Putting it in the line description works fine.
- •The type of clean and the size of the home, e.g. “Deep cleaning – 3 bed / 2 bath”.
- •Each add-on on its own line, plus supplies or a travel fee if you bill them separately.
- •The total, the due date, and the payment methods you accept.
Line items for standard, deep and move-out cleans
Standard cleans can be a single line. Customers don’t need every task listed — they need to recognise the visit.
Deep cleans cost more, so say what made them deeper: baseboards, inside appliances, detailed bathrooms. If you require a deep clean before starting recurring service, put it on its own line so the customer understands why the first visit costs more than the rest.
Move-out and move-in cleans are often paid by someone other than the person who lives there — a landlord, property manager or departing tenant. Confirm who is paying before you start, bill them, and put the property address on the invoice so it can be matched to the right unit.
Billing recurring cleaning customers
For weekly, biweekly or monthly clients, choose between an invoice after every visit or one invoice per month. Per-visit invoices are small and quick to pay. A monthly invoice is less paperwork, but list every visit date as its own line so a skipped or rescheduled clean is easy to see. If you offer a recurring rate, show the rate you agreed — not a full price with a discount — unless you want the customer to see the saving every time.
Add-ons, supplies and travel fees
Bill add-ons like inside the oven, inside the fridge, interior windows or laundry as separate lines with their own prices. That way, when a customer asks why this week cost more, the answer is already on the invoice. If your standard rate includes supplies, leave them off. If you charge for supplies or a trip fee for homes outside your usual area, show it as its own line rather than folding it into the cleaning price.
Getting paid faster
Invoices tend to get paid late for the same few reasons: they go out late, they’re unclear, or they’re hard to pay. Send the invoice the day you finish, use a real due date instead of “at your convenience,” and give the customer a way to pay right from their phone. Put your cancellation and lockout terms in the notes, and make sure the customer agreed to them before the first clean — an invoice is not the place to introduce a new fee.
If an invoice slips past its due date, start with a short, friendly reminder. See these payment reminder email templates or set up automatic invoice reminders so you don’t have to remember to chase it.
Mistakes that slow down payment
- •No date of service, so a recurring customer can’t tell which visit the invoice is for.
- •One vague line (“Cleaning – $___”) when the price changed because of add-ons.
- •Reusing or skipping invoice numbers, which makes payments hard to match.
- •Payment details missing — the customer wants to pay but has to text you to ask how.
Not sure your rate covers your time? Use the house cleaning pricing calculator. Want a blank form to print or edit in Word instead? Download the cleaning service invoice template.
Frequently asked questions
What should a house cleaning invoice include?
Your business name and contact details, the customer’s name and billing address, the service address if it is different, an invoice number, the invoice date, the date of the clean, the type of clean, each add-on as its own line, any supplies or travel fee you bill separately, the total, the due date, and how the customer can pay.
How should I invoice recurring cleaning clients?
Pick one approach and stick to it. Either send an invoice after every visit, or send one invoice per month that lists each visit date on its own line. Per-visit invoices keep amounts small and easy to pay; monthly invoices mean less paperwork for both of you. Always show the visit dates so a skipped or rescheduled clean is easy to spot.
Should cleaning invoices include supplies?
Only if you charge for them separately. If supplies are built into your rate, you don’t need a supplies line. If you bring specialty products for a particular job, or the customer asked you to buy something for them, list it as its own line so the total makes sense.
When should a cleaning invoice be due?
That is your call, but tell the customer before the first clean. For residential cleans, payment on the day of service or on receipt of the invoice is a sensible default, because the work is finished when you leave. Whatever you choose, put the actual due date on the invoice rather than a vague phrase.
Can I send a cleaning invoice from my phone?
Yes. This generator works in a phone browser and gives you a PDF you can email. If you invoice every week, the LaborMate iPhone app lets you create the invoice on site, send it with a pay-now link, and send payment reminders automatically.