What goes on a handyman invoice
- •Your business name and contact details, and your license number if your state requires it.
- •The customer’s name and the job address.
- •An invoice number, the invoice date, the date of the work and a real due date.
- •Each task on its own line, described in plain language: “Replace bathroom faucet”, not “repairs”.
- •Materials on their own lines with quantities and prices, apart from labor.
- •Any minimum or service-call charge, and how the customer can pay.
Several small jobs in one visit
Handyman visits often cover a list of small tasks. Give each task its own line, so the customer can see exactly what the visit covered, whether you price each task or bill hours. If you bill hourly, you can also use one labor line for the total hours and list the tasks in the notes. Pick the layout that matches how you quoted the work, and use it every time.
Materials, minimums and change orders
List materials separately, with receipts kept for anything you bought for the customer. If the customer supplied a part, note it so it’s clear you didn’t provide or warranty it. A single “Minimum service charge” line covers short visits, and works best when you mentioned the minimum at the quote. If the job grew beyond the original scope, get the customer’s OK in writing before doing the extra work, and put it on its own line.
Getting paid
Invoice the same day, while the customer is happy with the work. If an invoice runs late, these payment reminder email templates help, or set up automatic invoice reminders. Not sure how to set your rates? Read how to charge for handyman work.
Frequently asked questions
What should a handyman invoice include?
Your business name and contact details, your license number if your state requires it, the customer’s name and the job address, an invoice number and date, each task on its own line, labor (hours and rate, or a price per task), materials with quantities and prices, any service-call fee, the total, a due date, and how the customer can pay.
How do I invoice several small jobs on one visit?
Give each task its own line with a short description, such as “Replace bathroom faucet” or “Patch and paint hallway drywall”. If you bill hourly, you can also add one labor line with the total hours and list the tasks in the notes. Either way, the customer should be able to see what the visit covered.
Should I bill hourly or per task?
Per task suits well-defined jobs the customer can price-check, like mounting a TV or replacing a faucet. Hourly suits open-ended work where the scope is unclear. Many handymen mix them: a price per task for the defined jobs and an hourly rate for the rest. Agree the method before starting and use the same layout on the invoice.
How do I bill materials?
List materials on their own lines, separate from labor, with a quantity and price. If you buy materials for the customer, keep the receipts. If the customer supplied a material themselves, note it on the invoice so it is clear you did not provide or warranty it.
How do I show a minimum or service-call charge?
Use a single line called “Minimum service charge” or “Service call”, in place of the labor total when a visit comes in under your minimum. Tell the customer about the minimum when you quote, so it is not a surprise on the invoice.